Approved For Release 2000/05/23 : Ct4-RDP67-0089613000100160008-9 4 November 1959 MEMORANDUM FOR: Assistant Director, CR SUBJECT : Automation of Information Retrieval The need for accurate and rapid information retrieval from OCR files is just as essential today as it, will be next year or within the next five years. Our present system does not give uniform input or retrieval results, yet we are spending a great deal of effort to determine what storage and retrieval machinery we need in order to provide rapid and "sophisticated" information storage and retrieval service. We know now that regardless of the type of equipment selected our indexing input must be more accurate, specific and uniform. 2. 1 believe that the Intellofax input should be modified just as soon as indexing requirements are determined by the OCR Automation Development Group and the necessary training of personnel can be accomplished rather than wait until the type of storage and retrieval equipment to be used is decided. 3. The problem of additional personnel requirements will become the most important one to solve inasmuch as any changes in our Indexing (coding) requirements so as to obtain more specific and uniform retrieval will re- quire some two to six times more coders than we now have on our T/O. The only way to provide the additional slots within our present T/O ceiling is to mechanize and modernize our document processing system so Its to eliminate dissemination and clerical jobs and thereby free the slots for coder jobs. 4. 1 believe, the key to the mechanization of our processing system is the development of a key-board machine for each coder so that document identifying data and index codes can be provided on paper tape during the coding step. This paper tape can be used for: a. Controlling the processing of documents b. Transferring data to punched cards. magnetic tapes, or other storage media c. Preparing aperture cards d. Preparing cross-reference lists in lieu of CIA Library source cards e. Dissemination of copies to interested offices f. Preparing statistical reports and studies. Approved For Release 2000/05/23 : CIA-RDP67-00896R000100160008-9 Approved For Release 2000/05/23 : CIA-RDP67-00896R000100160008-9 Usp"Wap w4 pwcbft job asaa peomMila at the *me dmat, We, VnMftt tatsgSft s I asamat a ur PON* MA cwt aid area b&K . ataa prcep*rat a ("d - as ee aid icsUaa *"ask" comid be m ed. The tape cam afto be used is ~ cxxAs r a ofst Wit. Such topm c4m"b~e- mmod is it low f e a t mtftw 09" nra~ t for the r cb 00400. 1 s *MOM tub Is (= ld be a C&d At Ow W"GKWS SOP So that *Air 000" acould be ovaUsk" I ty air VOW. FOIAb3b 3 n Approved For Release 2000/05/23 : CIA-RDP67-00896R000100160008-9

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